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Program Specialist Head Start
DepartmentHead Start
Site LocationVirginia, MN
Full Time/Part TimeProbationary Level 3
Internal/External:Internal & External
  
Job Responsibilities:
Performs a variety of administrative duties including entering data, accounts payable, program supply ordering and inventory, assistance with child transportation arrangements and assisting management staff with a variety of tasks and projects.

Job Qualifications:
Associate degree in business, office management or a related field with2 years’ experience in administrative support, office management or related field, or 4 years experienced in administrative support, office management, or a related field.

Needed Attributes: 

  • Ability to work with diverse groups of people 
  • Can communicate effectively both verbally and in writing
  • Able to manage multiple priorities with high level of accuracy
  • Works well as part of a team and independently
  • Excellent computer skills
Essential Functions:
  • Processes and accounts payable vouchers 
  • Orders, maintains, and processes requests for consumable and office supplies
  • Assists with maintaining data for program reporting and program files
  • Process request for records generated by Head Start staff
  • Assists the Head Start management team with special projects as needed
  • Generates and distributes monthly program newsletter
  • Assists with preparation of Policy Council and field staff meetings
  • Assists with program job postings
  • Responsible for daily incoming and outgoing mail and faxes 
  • Coordinate transportation services including entering and maintaining bus information, change requests from families, assists with required staff transportation training
Additional Information
FT Program Specialist needed in the Virginia Head Start Department. 32 hrs/wk. Starting wage: $18.40/hr. Position open until filled. AA/EOE